Spectr

What Is Spectr? Spectr is a Slack-integration that makes sure you always have your own virtual jurist at your disposal. Spectr is a product of theJurists Europe and is supported in Belgium, the Netherlands, France, Germany and the United Kingdom. The installation and use of Spectr is completely free.
 

Privacy

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PRIVACY POLICY SPECTR

Information SPECTR:

deJuristen BVBA
Heernislaan 19
9000 Ghent
Company number (BTW-BE): 0844.098.750
E-mail: info@dejuristen.be

Hereafter deJuristen BVBA is indicated by “SPECTR”

  1. Use/Usage

Every person using (hereafter: ‘User’) the application SPECTR (hereafter: ‘Application’) steadily releases several personal data. Personal data includes all information that allows us to identify you as a natural person, regardless whether we effectively do this or not. You are identifiable when we can directly or indirectly make a link between one or multiple data and you as a natural person.

We use and process your personal data exclusively in accordance with the general regulation with regard to data protection and other relevant applicable national provisions of law. Every reference in this Privacy Policy to ‘Regulation’ is a reference to the EU Regulation of 27th of April 2016 concerning the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

By using our Application and services, every User declares to have been informed on this Privacy Policy and accepts therefore de collection and processing of his personal data, in the manner as described above.

  1. WHO PROCESSES YOUR PERSONAL DATA?
    • THE CONTROLLER

The controller is every natural person or legal entity that, alone or together with others, establishes the aim and the means for the processing of personal data.

SPECTR is the controller for the Application:

dejuristen BVBA

Heernislaan 19

9000 Ghent

Company number (BTW-BE): 0844.098.750

E-mail: info@dejuristen.be

SPECTR takes appropriate technical and organisational measures to guarantee and to demonstrate that the processing of your personal data is in accordance with the Regulation.

  • THE PROCESSOR

The processor is any natural person or legal entity that, commissioned by the controller, namely SPECTR, processes personal data. The processor is responsible for the adequate technical functioning of the Application. Persons that process data under direct supervision of the controller, are not processors.

SPECTR carefully selects her processors. Every processor must guarantee sufficient reassurances with regard to the implementation of adequate technical en organisational security measures, so that the processing complies with the high standards of the Regulation and guarantees an effective protection of your rights.

  • LIABILITY CONTROLLER

SPECTR cannot be held liable for loss or corruption of personal data or identity theft that inter alia was caused by viruses, Trojan Horses, SQL-injections or other attacks on the informatics systems or online cloud-portals caused by the processor. The processor decides autonomously about the most technical appropriate application to process the data. One cannot expect from SPECTR the same expertise en technical knowledge.

  1. WHAT PERSONAL DATA IS BEING COLLECTED AND HOW ARE THESE COLLECTED?

Our primary goals in collecting information are to provide and improve our Services, to administer your use of the Services (including your account on the Services (an “Account”), if you are an Account holder), and to enable you to enjoy and easily navigate our Services. Information Collected Through Our Site. If you visit our Site, you may choose to provide us with your email address or other contact information in order to obtain information about our Services. We collect this information only for our marketing purposes and will not share this information with third parties.

Account Information. If you create an Account (either as an administrator for your organization’s use of the Services (an “Administrator”) or as an end user interacting with our Services (an “End User”) (either, a “User”)), we will collect certain information that can be used to identify you, such as your name, email address, postal address and phone number. We may also collect your age and other information that cannot be used by itself to identify you.

Information Collected Using Cookies and other Web Technologies. Like many website owners, we use automated data collection tools such as Cookies to collect certain information. “Cookies” are small text files that are placed on your hard drive by a Web server when you access our Services. We may use both session Cookies and persistent Cookies to identify that you’ve logged in to the Services and to tell us how and when you interact with our Services. We may also use Cookies to monitor aggregate usage and web traffic routing on our Services and to customize and improve our Services. Unlike persistent Cookies, session Cookies are deleted when you log off from the Services and close your browser. Although most browsers automatically accept Cookies, you can change your browser options to stop automatically accepting Cookies or to prompt you before accepting Cookies. Please note, however, that if you don’t accept Cookies, you may not be able to access all portions or features of the Services.

“APIs” or application programming interfaces are software components that enable our Services to communicate with third-party services. We may use APIs to enable our Services to communicate with and gather information from third-party services used by our Users.

Information Related to Use of the Services. Our servers automatically record certain information about how Users use our Services (we refer to this information as “Log Data”). Log Data may include information such as a User’s Internet Protocol (IP) address, browser type, operating system, the web page that a User was visiting before accessing our Services, the pages or features of our Services to which a User browsed and the time spent on those pages or features, search terms, the links on our Services that a User clicked on, comments and other communications conducted over our Services, information from other third party products and services that we enable Users to connect to their Accounts and other statistics. We use this information to administer the Services, and we analyze (and may engage third parties to analyze) this information to improve and enhance the Services by expanding their features and functionality and tailoring them to our Users’ needs and preferences. We may use a person’s IP address to fight spam, malware and identity theft. We also use the IP Address to generate aggregate, non-identifying information about how our Services are used.

 

Location Information. In some cases we collect and store information about where you are located, such as by converting your IP address into a rough geolocation. We may use location information to improve and personalize our Services.

 

  1. FOR WHAT PURPOSES ARE YOUR PERSONAL DATA BEING USED?

SPECTR collects your personal data to offer a safe, optimal and personal user experience to each User of our Application. The processing of your personal data is essential for the proper functioning of the Application.

When SPECTR has the intention to further process your personal data for a different purpose, we shall provide you with additional relevant information with regard to the other purpose.

  1. WHO RECEIVES YOUR PERSONAL DATA?
    • THIRD PARTIES IN THE EUROPEAN UNION

Your personal data are being processed for internal use. Your personal data can thus be shared between all offices of theJurists in Europe.

SPECTR has taken legal and technical precautions to avoid unlawful access to and use of your personal data. Your personal data will therefore not be sold, transferred or communicated to third parties, unless:

  • You have granted your explicit permission; or
  • You have granted your explicit permission in the context of direct marketing; or
  • The transfer is necessary for the implementation of an agreement of which you are a party. This will only be the case for transfers to employees, associates, agents, subcontractors, suppliers, commercial partners, marketing services, etcetera; or
  • The transfer is necessary to comply a legal obligation that is bestowed upon us; or
  • The transfer is necessary to protect your vital interests or of that of an other person; or
  • The transfer is necessary for the promotion of the legitimate interests of SPECTR.

 

  • THIRD PARTIES OUTSIDE OF THE EUROPEAN UNION

Your data packages can be processed or transferred to countries outside the European Union. This is only possible if the legal conditions of the Regulation are complied with regard to the transfer to third countries.

  1. WHAT ARE YOUR RIGHTS?

 

  • GUARANTEE OF AN LEGITIMATE AND SECURE PROCESS OF YOUR PERSONAL DATA

SPECTR processes your personal data in an honest and fair manner. This includes the following guarantees:

  • Your personal data are only collected and processed conform the described and justified purposes of the Regulation.
  • Your personal data are only collected and processed to the extent that this is sufficient, nugatory and not excessive.
  • Your personal data are only held onto to the extent that it is necessary to offer our services.

The risks of an accidental or unlawful destruction, accidental loss, modification of or access to every other not allowed process, are reduced to a minimum. In the event of a break-in in its informatics systems, SPECTR will take every possible immediate measure to limit the damages to a minimum.

  • RIGHT TO INSPECT/RECTIFICATION/ERASURE OF YOUR PERSONAL DATA

If you can prove your identity, you are holder of the right to get a definitive answer from SPECTR about whether or not your personal data is being processed. When SPECTR processes your personal data, you have moreover the right to inspect your personal data. You have the right to receive information about the purposes of the processing, the categories of personal data that are being processed, the recipients of the personal data, the criteria to determine the time period during which your personal data will be stored and the rights you can exercise in accordance with the Regulation. If you wish to use your right to inspect, SPECTR will comply within one (1) month after the receipt of an application. The application takes place through a registered mail or through info@dejuristen.be

Inaccurate or incomplete personal data can always be rectified or erased. It is up to the User in the first place to edit inaccuracies in the User profile. You can exercise your right to rectify by providing an additional declaration to SPECTR. SPECTR will comply with this declaration within one (1) month after the receipt of the additional declaration. However, it is possible that the deleted personal data will still be temporarily stored, without it being visible to the User.

You have the right to let your personal data be erased by us without any unreasonable delay. You can always exercise this right in the below mentioned cases:

  • When your personal data are no longer needed for the purposes for what they have been collected or processed; or
  • When you revoke your permission and there is no longer any other legal ground for the processing; or
  • When the processing is objected and there are no longer any prevailing and compelling justified grounds for the processing; or
  • When the personal data are unlawfully processed; or
  • When your personal data have to be erased in accordance with a legal obligation.

It is up to SPECTR to examine the presence of one of these abovementioned cases.

  • RIGHT TO LIMITATION OF/OBJECTION AGAINST THE PROCESSING OF YOUR PERSONAL DATA

You have the right to limit the processing of your personal data:

  • During the period that SPECTR needs to control the accuracy of the personal data, in the case of an objection; or
  • When the processing of personal data is unlawful and you request a limitation of the processing in stead of the erasure of the personal data; or
  • When SPECTR no longer needs your personal data for the purposes of processing, but you need the personal data for a legal action; or
  • During the period that SPECTR needs to assess the presence of grounds for the erasure of personal data.

Moreover, you have the right to object the processing of your personal data at any time because of the reasons that are present in your specific situation. SPECTR ceases hereinafter the processing of your personal data, unless SPECTR can argue compelling justified grounds that weigh heavier than your right to object. If you wish to exercise your right, then SPECTR will comply within one (1) month after the receipt of the application. The application can take place through registered mail or through info@dejuristen.be.

 

  • RIGHT TO DATA PORTABILITY

You have the right to receive the sent SPECTR personal data in a structured, prevailing, and machine-readable form. Besides that you have the right to transfer these personal data to another controller when the processing of your personal data relies exclusively on your permission.

If you wish to exercise your right, then SPECTR will comply within one (1) month after the receipt of the application. The application can take place through registered mail or through info@dejuristen.be.

  • RIGHT TO RETRACT MY PERMISSION/RIGHT TO FILE A COMPLAINT

You have the right to retract at all times your permission. Besides that, you have the right to file a complaint concerning the processing of your personal data by SPECTR at the Belgian Commission for the Protection of Privacy.

If you wish to exercise your right, then SPECTR will comply within one (1) month after the receipt of the application. The application can take place through registered mail or through info@dejuristen.be.